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Reference No
HRMC 11/25/9
Post Name
ADMINISTRATIVE OFFICER: AWARENESS
Number of Posts
1
Salary Level
Level 7
Reporting To Branch
Operations
Province
Head Office (Tshwane)
City
PRETORIA
Contact Details
Ms N Mnisi, Tel No: (012) 406 4238
Closing Date
08-05-2025
Salary Package

R308 154 to R362 994

Minimum Requirements

An undergraduate qualification in Office Management and Technology, Business Management, Administration Management at NQF level 6 as recognized by SAQA. • 1 Years’ experience in an administration environment is required. • Knowledge of Office Administration methodologies • Knowledge of document management. • Knowledge of the Constitution of the Republic of South Africa. • Knowledge and understanding of all relevant public service and Departmental Legislative Frameworks, as well as Government Structures • Excellent abilities and experience in project management, project optimization, and the use of online systems. • Willingness work extended hours

Job Responsibilities

The successful candidate will be responsible for, amongst others, the following specific tasks: • Perform general administrative activities in support of the Unit. • Draft submissions, reports, memorandums, minutes and other correspondence for the Unit. • Perform records and document management functions, both manually and electronically. • Keep track of all incoming work and ensure that all deadlines are met. • Liaise with all stakeholders relevant to the Office. • Administrate leave arrangements. • Provide support / prepare / process claims, payments, invoices and consultant fees relevant to the Office. • Oversee office equipment and arrange maintenance and repairs as required. • Ensure the effective implementation of operational objectives and innovations (digital transformation, records- and document management solutions, process improvements, information management and analysis), in order to enhance service delivery. • Implement governance processes, frameworks and procedures. • Ensure effective and efficient management of human, physical and financial resources within the Unit. • Coach and guide staff on best practices and compliance with regulatory requirements.

Applications must be submitted on or before the closing date. Applications must be submitted online at https://eRecruitment.dha.gov.za or send to the correct email address specified at the bottom of the posts, on or before the closing date, accompanied by a fully completed Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za and a comprehensive CV, citing the start and end date (dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible); limited to 2.5MB in size. Shortlisted candidates are required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and details of current earnings (latest salary advice) as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA). Shortlisted candidates will be subjected to employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). In order to be considered for appointment into Senior Management (SMS) posts, applicants potentially considered suitable are required to complete the online "Pre-entry Certificate for entry into the Senior Management Services” course; obtainable at the National School of Government (NSG), under the name “Certificate for entry into the SMS". Full details can be obtained via the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Once appointed, the entering into of an employment contract (for SMS posts), serving of a prescribed probation period, and obtaining of a security clearance appropriate to the post, will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates, ONLY.